When I first started tracking the information preferences of people visiting my Writing Help Central Web site I was surprised to find how many folks were seeking information on how to write thank you letters. In fact, “thank you letter” information and sample templates are the third ranked destinations at that Web site.
However, I caution you to be careful if you conduct a “thank you letter” keyword search using an engine such as google or yahoo. Those top 10 or 20 search results will definitely give you the wrong idea about thank you letters in the broad sense. Looking at those results alone you’ll find that the vast majority of “so-called experts” seem to think that there is essentially only one kind of thank you letter – one written after a job interview.
However, that is just not the case. In fact, there are many different types of thank you letters.
The purpose of this article is to tell you the whole story on both when and how to write “thank you letters”, as they apply to a wide variety of situations — both personal and business…
It’s quite amazing how often business people fail to follow basic guidelines when it comes to writing their business correspondence. That might explain why so many people come to my writing help Web sites looking for help with their business letter writing. Just as businesses need to be focused and efficient to thrive and succeed, so too does the primary tool of most businesses — the business letter.
Following are a number of tips and guidelines that I have compiled while reading and writing many hundreds of business letters over the past 25+ years.
If you’ve spent any time online looking for letter writing help you have no doubt come across software programs that “automatically generate” various types of letters.
There are two typical ways in which these software letter generators work:
Of the almost two million visitors to my two main writing help Web sites each year, over 60% of them are looking for some type of “letter writing help” information. Of those people, a clear majority are searching for help on how to write a “recommendation letter” or “letter of recommendation.”
Why do people need help with recommendation letters above all other types of letters, you might ask? Well, the main reason is this – they are BY FAR the most difficult letters to write. There are a few reasons for this, as follows:
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